Vb.net Billing Software Source Code !!install!! Jun 2026

For this implementation, we will use a relational database structure. The schema includes three core tables: Products , Invoices , and InvoiceDetails . Products Table ( Products )

Once you've downloaded your preferred VB.NET billing source code, follow this general setup procedure:

While newer frameworks exist, VB.NET remains a top choice for desktop billing software because: Drag-and-drop UI design saves hours.

: Create unlimited professional invoices with unique reference numbers.

Automatically deduct stock levels when an invoice is generated. C. Invoicing Module (The Core) This is where the main logic resides. Calculation Logic: Calculates subtotal, tax ( VAT), discounts, and total amount. vb.net billing software source code

tool, and at the heart of this movement was Visual Basic. The story of a VB.NET billing system isn't just about code; it's about the transition from dusty ledgers to automated efficiency. The Architect's Vision

Add the required user interface controls onto the designer window ( txtCustomerName , cboProducts , dgvInvoiceItems , txtSubTotal , etc.), ensuring the names match the event handlers in the source code.

Imports System.Data.OleDb Imports System.Drawing.Printing Public Class frmBilling ' Configuration settings Private Const TaxRate As Decimal = 0.15D ' 15% Flat Tax Rate Private ActiveInvoiceID As Integer = 0 Private Sub frmBilling_Load(sender As Object, e As EventArgs) Handles MyBase.Load InitializeInvoiceGrid() LoadProductDropdown() ResetInvoiceForm() End Sub ''' ''' Instantiates standard programmatic configuration for line items DataGridView. ''' Private Sub InitializeInvoiceGrid() With dgvInvoiceItems .Columns.Clear() .Columns.Add("ProductID", "ID") .Columns.Add("ProductName", "Product Name") .Columns.Add("UnitPrice", "Price") .Columns.Add("Quantity", "Qty") .Columns.Add("TotalPrice", "Total") ' Formatting UI rules .Columns("ProductID").Width = 60 .Columns("ProductName").Width = 220 .Columns("UnitPrice").Width = 90 .Columns("Quantity").Width = 70 .Columns("TotalPrice").Width = 100 .AutoSizeColumnsMode = DataGridViewAutoSizeColumnsMode.Fill .AllowUserToAddRows = False End With End Sub ''' ''' Populates the product selection combobox from database. ''' Private Sub LoadProductDropdown() Dim dt As New DataTable() Using conn As OleDbConnection = GetDatabaseConnection() Dim query As String = "SELECT ProductID, ProductName FROM Products ORDER BY ProductName ASC" Using cmd As New OleDbCommand(query, conn) Using adapter As New OleDbDataAdapter(cmd) adapter.Fill(dt) End Using End Using End Using cboProducts.DataSource = dt cboProducts.DisplayMember = "ProductName" cboProducts.ValueMember = "ProductID" cboProducts.SelectedIndex = -1 End Sub ''' ''' Triggers when a product is chosen to auto-fetch pricing metadata. ''' Private Sub cboProducts_SelectedIndexChanged(sender As Object, e As EventArgs) Handles cboProducts.SelectedIndexChanged If cboProducts.SelectedIndex <> -1 AndAlso TypeOf cboProducts.SelectedValue Is Integer Then Dim prodID As Integer = Convert.ToInt32(cboProducts.SelectedValue) Using conn As OleDbConnection = GetDatabaseConnection() Dim query As String = "SELECT UnitPrice FROM Products WHERE ProductID = ?" Using cmd As New OleDbCommand(query, conn) cmd.Parameters.AddWithValue("?", prodID) Dim price As Object = cmd.ExecuteScalar() If price IsNot Nothing Then txtUnitPrice.Text = Convert.ToDecimal(price).ToString("F2") txtQuantity.Text = "1" ' Default entry qty End If End Using End Using End If End Sub ''' ''' Appends validated item line into UI memory structures. ''' Private Sub btnAddItem_Click(sender As Object, e As EventArgs) Handles btnAddItem.Click If cboProducts.SelectedIndex = -1 OrElse String.IsNullOrWhiteSpace(txtQuantity.Text) Then MsgBox("Please select a valid item and assign a transaction quantity.", MsgBoxStyle.Exclamation, "Validation Alert") Exit Sub End If Dim qty As Integer Dim price As Decimal If Not Integer.TryParse(txtQuantity.Text, qty) OrElse qty <= 0 Then MsgBox("Quantity must be a positive whole number.", MsgBoxStyle.Critical, "Validation Failure") Exit Sub End If If Not Decimal.TryParse(txtUnitPrice.Text, price) Then Exit Sub End If Dim lineTotal As Decimal = qty * price Dim prodID As Integer = Convert.ToInt32(cboProducts.SelectedValue) Dim prodName As String = cboProducts.Text ' Scan grid logic to check if product is already added; if so, aggregate values Dim itemExists As Boolean = False For Each row As DataGridViewRow In dgvInvoiceItems.Rows If Convert.ToInt32(row.Cells("ProductID").Value) = prodID Then Dim existingQty As Integer = Convert.ToInt32(row.Cells("Quantity").Value) Dim newQty As Integer = existingQty + qty row.Cells("Quantity").Value = newQty row.Cells("TotalPrice").Value = (newQty * price).ToString("F2") itemExists = True Exit For End If Next If Not itemExists Then dgvInvoiceItems.Rows.Add(prodID, prodName, price.ToString("F2"), qty, lineTotal.ToString("F2")) End If CalculateInvoiceTotals() ClearProductInputFields() End Sub ''' ''' Recalculates mathematical state updates for billing sheet metrics. ''' Private Sub CalculateInvoiceTotals() Dim subTotal As Decimal = 0D For Each row As DataGridViewRow In dgvInvoiceItems.Rows subTotal += Convert.ToDecimal(row.Cells("TotalPrice").Value) Next Dim taxAmount As Decimal = subTotal * TaxRate Dim discountAmount As Decimal = 0D Decimal.TryParse(txtDiscountInput.Text, discountAmount) Dim grandTotal As Decimal = (subTotal + taxAmount) - discountAmount ' Assign formatted standard display strings back to UI txtSubTotal.Text = subTotal.ToString("F2") txtTax.Text = taxAmount.ToString("F2") txtGrandTotal.Text = grandTotal.ToString("F2") End Sub Private Sub txtDiscountInput_TextChanged(sender As Object, e As EventArgs) Handles txtDiscountInput.TextChanged CalculateInvoiceTotals() End Sub Private Sub ClearProductInputFields() cboProducts.SelectedIndex = -1 txtUnitPrice.Clear() txtQuantity.Clear() End Sub Private Sub ResetInvoiceForm() dgvInvoiceItems.Rows.Clear() txtCustomerName.Text = "Walk-in Customer" txtDiscountInput.Text = "0.00" txtSubTotal.Text = "0.00" txtTax.Text = "0.00" txtGrandTotal.Text = "0.00" ClearProductInputFields() End Sub ''' ''' Commits header metrics alongside discrete item listings transactional payload to database engine safely. ''' Private Sub btnSavePrint_Click(sender As Object, e As EventArgs) Handles btnSavePrint.Click If dgvInvoiceItems.Rows.Count = 0 Then MsgBox("Cannot process an empty billing statement.", MsgBoxStyle.Exclamation, "Execution Interrupted") Exit Sub End If Using conn As OleDbConnection = GetDatabaseConnection() ' Begin structured explicit transaction parsing frame Dim transaction As OleDbTransaction = conn.BeginTransaction() Try ' 1. Insert Invoice Master Record Dim insertMasterQuery As String = "INSERT INTO Invoices (InvoiceDate, CustomerName, SubTotal, TaxAmount, Discount, GrandTotal) VALUES (?, ?, ?, ?, ?, ?)" Dim invoiceID As Integer = 0 Using cmdMaster As New OleDbCommand(insertMasterQuery, conn, transaction) cmdMaster.Parameters.AddWithValue("?", DateTime.Now) cmdMaster.Parameters.AddWithValue("?", txtCustomerName.Text.Trim()) cmdMaster.Parameters.AddWithValue("?", Convert.ToDecimal(txtSubTotal.Text)) cmdMaster.Parameters.AddWithValue("?", Convert.ToDecimal(txtTax.Text)) cmdMaster.Parameters.AddWithValue("?", Convert.ToDecimal(txtDiscountInput.Text)) cmdMaster.Parameters.AddWithValue("?", Convert.ToDecimal(txtGrandTotal.Text)) cmdMaster.ExecuteNonQuery() ' Pull identity primary key assigned cmdMaster.CommandText = "SELECT @@IDENTITY" invoiceID = Convert.ToInt32(cmdMaster.ExecuteScalar()) End Using ' 2. Insert Invoice Details and Update Stock Levels Dim insertDetailsQuery As String = "INSERT INTO InvoiceDetails (InvoiceID, ProductID, Quantity, Price, Total) VALUES (?, ?, ?, ?, ?)" Dim updateStockQuery As String = "UPDATE Products SET StockQuantity = StockQuantity - ? WHERE ProductID = ?" For Each row As DataGridViewRow In dgvInvoiceItems.Rows Dim prodID As Integer = Convert.ToInt32(row.Cells("ProductID").Value) Dim qty As Integer = Convert.ToInt32(row.Cells("Quantity").Value) Dim price As Decimal = Convert.ToDecimal(row.Cells("UnitPrice").Value) Dim total As Decimal = Convert.ToDecimal(row.Cells("TotalPrice").Value) ' Execute detailing line records insertion Using cmdDetail As New OleDbCommand(insertDetailsQuery, conn, transaction) cmdDetail.Parameters.AddWithValue("?", invoiceID) cmdDetail.Parameters.AddWithValue("?", prodID) cmdDetail.Parameters.AddWithValue("?", qty) cmdDetail.Parameters.AddWithValue("?", price) cmdDetail.Parameters.AddWithValue("?", total) cmdDetail.Parameters.AddWithValue("?", total) cmdDetail.ExecuteNonQuery() End Using ' Perform inventory level deductions Using cmdStock As New OleDbCommand(updateStockQuery, conn, transaction) cmdStock.Parameters.AddWithValue("?", qty) Use code with caution.

: Generates sales reports and printable invoices using tools like Crystal Reports Technical Architecture For this implementation, we will use a relational

Provides complete, downloadable open-source billing applications. Conclusion

In retail, wholesale, and service industries, a reliable invoicing system is the backbone of daily operations. Building a desktop-based billing application using VB.NET and Windows Forms offers a robust, high-performance solution that works completely offline.

Track customer profiles and billing history.

After saving the invoice to the database, the final step is to generate a professional PDF document to share with the customer. Several powerful libraries can handle this for you. Invoicing Module (The Core) This is where the

: Stores client information, contact details, and purchase history.

Minimal VB.NET code patterns (pseudo-concrete)

Here are foundational examples of how key parts of a billing system are programmed in VB.NET. I. Calculating Invoice Total

Built-in tools like Crystal Reports or Microsoft Report Viewer make generating invoices straightforward.

Before writing code, you need a backend. A simple SQL Server schema might include:

Execute the following script in your SQL Server Management Studio (SSMS) or Visual Studio Database Tool to set up the backend structure: